Frequently Asked Questions

The District office will be accepting applications for the Community Health Fund one time in 2016.  The deadline for grant application submission is Friday, September 30, 2016 by Noon (12:00 p.m.) and must be submitted to the District Office located at 20400 Lake Chabot Road, Suite 303, Castro Valley, California 94546.

Are the District’s funding priorities the same as in previous years?

The Board of Directors makes some changes to the funding priorities each year. With input from the community, health advocates and the Alameda County Public Health Department, the District developed a new needs assessment and has set its priorities based on those health needs. Please carefully review the Community Health Fund requirements to ensure that your program and organization qualify for the grant.

Grant Review and Procedures

Details

Proposals will be reviewed by the Eden Health District Board of Directors and designated staff. During the review process, ETHD may require additional information from applicants. This information may be obtained through oral or written clarification of a proposal and/or site visits.

Eden Health District maintains a grant selection process which is fair and equitable to all applicants. All applications are reviewed carefully by the Board of Directors in public session. Funding decisions are final and not subject to an appeals or grievance process.

Not all project proposals received by the District can be funded. Since the District receives funding requests far in excess of available grant funds, only a small portion of the requests can be approved. A decision not to fund a proposal does not reflect on the merits of the applicant or the value of the proposal, but rather results from limited resources.

What is the procedure for review of the grant proposals?

Grant proposals are reviewed by staff to ensure all required components have been received and basic qualifications are met. In addition, staff will make a recommendation to the District Board of Directors, based upon a District criteria evaluation tool, to determine an appropriate fit with District priorities, valid outcome measures, reasonableness of budget, and feasibility of success, among other things.

Is there weighting to the criteria used to evaluate each proposal?

Yes. The Board places the greatest emphasis on programs that closely match the District’s priorities established for the year. Particular emphasis is placed on programs that have clearly identified and measurable goals and objectives, that demonstrate a need for the program or service, and that establish a new or creative approach to a health care problem.

How soon after a decision is made will an organization receive funds?

Because funding is conditional based upon the Grant Agreement (a contract between the District and the funded agency), this will vary slightly with each grant. Following approval, the District will develop a Grant Agreement, specific to each agency, which specifies the terms and amount of funding. The Grant Agreement will then be sent to the successful applicants soon after they are notified of the District’s decisions. Once agreed to and received, the funding will proceed according to the schedule.

Are funds given in one lump sum or over the course of the year?

That is decided on a case-by-case basis. The majority of grants are issued over the course of the year so that organizations can report their progress at specified intervals to ensure they are meeting the requirements of the agreement. If an organization fails to file a report or meet the requirements of the grant, the District may withhold the remaining funds.

Although multi-year funding is rare, would you consider re-granting year to year?

Yes, but there are no guarantees that the District will fund a program every year. The goal of the District is not to become a routine funding source, but to foster the development of programs that meet health needs. A component of your grant application should outline how the program will sustain itself over time.

How many times can an organization submit a proposal? How many proposals can an organization submit?

An organization is eligible for funding only once in a fiscal year. Once a grant has been issued for an organization, no other grants from that same organization will be considered during the same year.

Are there separate funds for the large and small grants, or are all proposals competing for the same pot of money?

The funds are not separated. Large and small grants are made from the same fund.

If at the end of the funding cycle the organization has not used all the grant funds, can we carry the money over or are we required to return unused funds?

In general, unused funds are required to be returned. Organizations may apply in writing to the District to keep unspent funds, if there is a compelling reason. Written consent of the District is required to keep unspent funds.

Funding Considerations

Will you consider grants for capital purchases? If not, will this change in the coming years?

No capital projects will be funded during this year. This may change in future years. The District will decide annually and make its decision known.

What is the cap on grants greater than $5,000?

For this fiscal year, the cap on grants will be $25,000.

If the research does not currently exist and it meets the District priorities, a research program may be considered for funding. Given the volumes of research available, the District may refer your organization to the appropriate State, County or local agency for your research needs.

Could the funds be used to support the infrastructure of collaborative efforts?

All proposals are expected to have a certain amount of infrastructure or overhead associated, and this is acceptable whether collaborative or from a single organization. However, no proposal to support only infrastructure will be considered eligible for funding.

Could you fund programs or personnel whose function it is to recruit volunteers or provide training or technical support, such as for health projects in schools or senior centers?

No. The District’s priority is to fund direct services and not solely overhead or indirect costs.

Do you require matching funds?

No.

If Eden Medical Center were brought in as a partner, would you be able to grant funds?

Yes.

Are mental health and social services included in your definition of health?

Yes.

If an organization provides services beyond the District, what percentage of the population served must reside within the District?

The project/service must demonstrate that it serves a majority, meaning a minimum of 51%, of clients from the District (San Leandro, San Lorenzo, Hayward, Castro Valley and all unincorporated areas within the District).

Would you rather see a proposal for a specific, targeted project or a continuation of an existing service or project?

A specific proposal. The District will not fund operating expenses (continuation of an existing service or project) alone.

Do you define “capital projects” as the bricks and mortar, or would you consider funding such things as beds, playground equipment or other items to improve the conditions of a service?

“Bricks and mortar” are specifically excluded at this time. Equipment may be included in a project or service proposal that includes the need to have certain equipment to carry out its work. Requests to solely fund equipment without a service component identified would be considered a capital project.

Is there a chance you would grant less than an agency requested?

Yes, there are times when many worthy agencies are competing for the funds, but we do not have enough to give everyone. The Board carefully reviews each agency’s budget to determine if a lesser grant could benefit the agency and, if so, may grant less than the amount originally requested.

Written Grant Proposals

Are there any documents available that an applicant can review to help understand what you used to develop your priorities?

Most documents used to establish our priorities are available through Alameda County Public Health. These are available to your agency and the general public if requested. Grant applications made to the District are also public documents and may be reviewed by appointment in our offices.

If the program or service is a collaborative effort, should we submit information on the lead organization or on all organizations involved?

Only the lead organization needs to submit data, but the collaborative agency or organization must be identified. The proposal should specify how the collaborating entity will participate. The District will contract with the lead organization and therefore hold that entity responsible for the terms of the agreement.

Budget Issues

In the budget reporting, do you want our budget for the entire year?

Yes.

Is there a cap on administrative or overhead costs?

No. The District intentionally decided not to identify a cap at this point. However, this means it will be assessed without constraint and a judgment made as to its appropriateness. If the program has merit and meets all requirements and priorities, the District may decide to fund all or just a portion of a project.

Should the budget include infrastructure needed to support a specific program?

Yes. This would be needed to assess the ability of the program to succeed.

 

Still Have Questions?
If the FAQ chapter of our website did not have the information you were looking for, then you can submit your question through our contact us form or contact Barbara Adranly at (510) 538-2031 ext. 201.